Position Title: Administrative Assistant
Employment Status: Full Time
Location: Calgary
Closing Date: Nov 8 2009
Summary
The Administrative Assistant role is required to provide administrative and clerical support to the Manager, Health & Safety and the Health & Safety Team. This role is accountable to manage safety and training requests, schedule training courses and logistics, maintain and update employee & contractor training records, and work with databases. Other accountabilities include: interaction with internal and external clients, meeting minutes, managing day to day requirements of the Team, time entry for staff, assisting with preparation of training materials and the printing of manuals.
Responsibilities
Manage requests for training, scheduling training, communication with internal & external clients, maintaining training databases and spreadsheets.
Preparation of training materials and manuals.
Maintain time sheets.
Manage health & safety standards on the AltaLink database.
Manage day-to-day administrative requirements of the Health & Safety Team.
Respond in a diligent and efficient manner to daily requests for training and work level certification.
Determine the appropriate training needs of clients.
Organize meetings and take minutes.
Qualifications
Minimum High School education.
3+ years of Administrative experience.
Intermediate level competency in Microsoft Outlook, Excel, Word, and PowerPoint is required.
Attention to detail and accuracy is paramount.
Must work well in a fast paced environment.
Must be flexible yet confident in their decision making.
Experience working with process improvement an asset.
Strong interpersonal and communication skills (written and verbal) are important in order to efficiently assist clients and to clarify information.
A positive attitude along with the ability to work within a team is a must.
Experience with SAP and databases would be an asset.
Business Administration training would be considered useful.
Ability to manage confidential information.
Experience working with a geographically dispersed workforce would be helpful.
Field office experience an asset.
Interested applicants can submit their resume and cover letter by Nov 8 2009.
Please apply directly online at www.altalink.ca or email resume to xxxxxx.xxxxxxxxx@xxxxxxxx.xx |
