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Maingate Personnel Services Inc.
Administrative Assistant

35 /40 K

Position Title: Administrative Assistant

Work Location: Hamilton, ON

Status: Full Time-Salary

Position Responsibilities:

Responsible for AP for both GL & Steel/Freight, including entering & matching

Review vouchers and match against incoming PO's and outgoing orders

Scan vouchers to GL Accountant for weekly cheque run, time sensitive

Insure all AP & billing are complete for month end & assist with month end

Upon receipt of customer cheques, scan to AR in Philly, then enter information in customers profile

Daily banking of customer cheques

Assist AR with customer follow up regarding invoicing and payments

Sort & mail out cheques to vendors

Billing and Invoicing, including emailing & mailing of invoices

Run invoice edit detail reports, updates & invoices

Match all invoices to sales order packages

File all invoices packets

Pull any invoices requested by sales & customers

File and collate vendor invoices

Answer all incoming phone calls for branch & forward to appropriate department

Greet office visitors and assist when necessary

Sort and distribute mail

Prepare and send out overnight packages

Check fax machines and printers and distribute accordingly

Computer and printer maintenance

Order office & plant supplies

Mailings and promotional item for processing for sales and personnel

Reports directly to: General Manager

Reports indirectly to: GL Accountant

Direct Reports: None

Education Level Required: High school diploma or equivalent

Position Requirements: Strong organizational skills, computer literate, strong communication skills (both verbal and written), excellent phone skills, detail oriented, excellent math skills, and ability to perform multiple tasks as needed

Please apply in person to

Maingate Personnel

54 Centennial Parkway N, Unit 4

Hamilton, ON L8E 1H6

Date: November 13, 2014
City/Town:Hamilton, ON
Wage/Salary: 35 /40 K
Start: as soon as possible
Duration: Permanent
Type: Full Time
How to apply:Please apply in person, by fax or email
Company: Maingate Personnel Services Inc.
Phone: (905) 573-1638
Fax: (905) 573-9162

Eligibility note:

It is unlawful to employ a person who does not have permission to live and work in Canada. Unless the advert states otherwise, please ensure you have this permission before applying.

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