Junior Real Property (Real Estate) Legal Assistant
On behalf of our highly esteemed and highly respected client; national law firm we are currently seeking a Junior Real Property (Real Estate) Legal Assistant immediately.
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, reports, forms, labels as well as lengthy and complex documents through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group or, when appropriate, coordinating preparation of such with Document Services Group.
Supporting large transactions up to the closing, including preparing and managing all documents and media required for closings, flagging documents for signature, preparing letters, managing sub-files and organizing closing books.
3Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
File and Time Management:
Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
Working with Records Management to create, maintain and store client files as appropriate.
Updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
Lawyer / Client Support:
Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
Updating contact names and addresses in the client database on a regular basis.
Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment Mail, Fax and Phone Reception Functions
Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
Financial and Administrative Functions:
Assisting with the preparation and finalization of dockets to ensure deadlines are met on a daily basis; and checking pre-bills and coordinating client billing matters with the Accounting Department.
Requesting and processing new matter numbers; and requesting conflict searches as needed.
Coordinating activities with functional area personnel (Photocopy, Marketing, etc.), as needed.
Providing consistent backup support when fellow assistants are absent; providing support to assistants who may be juggling difficult deadlines; and working proactively as a positive and productive member of the team.
Maintaining and updating job knowledge by identifying and participating in education opportunities.
Other duties as assigned.
Assist Paralegals with closings and completions of sales, including checking purchasers names to ensure they match with purchase contracts and assignments.
Initiate cheque requisitions in connection with refund/interest on projects and developments. Manage payment of various invoices
Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies.
Minimum 3 years of experience as an assistant ideally acquired in a professional services environment.
Capacity to identify, understand, meet and/or exceed the needs and expectations of internal and external clients in a timely manner.
Ability to work effectively with others (e.g., team members, co-workers, supervisors, direct reports, clients, etc.) to achieve mutual goals.
Ability to work effectively within a variety of situations, readily adapting to changes.
Capacity to exchange verbal and written information, ideas and feedback with individuals or groups to enhance and ensure mutual understanding.
Commitment to setting, achieving and/or exceeding individual, team, or firm goals.
Ability to acquire, apply and maintain a body of knowledge related to the field.
Solid computer knowledge (Microsoft Office Suite) and ability to keep up-to-date with changes in technology and latest information. Experience with or ability to quickly learn other software (legal software, client database, etc.).
High level of expertise and proficiency in word processing.
In-depth knowledge of business and legal terminology.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Our client offers a very attractive total compensation and benefit package. Salary will be dependent on the skill level and experience of the successful candidate.
Visit our website to explore all opportunities: www.rsgrecruiting.com