Move’s Top Producer products are the number one real estate sales and marketing software solutions. By designing and developing the best suite of products on the market, Move, Inc. is at the forefront of both the real estate and software development industries!
Move Vancouver/Top Producer Systems was founded in 1982 and is one of the largest software development companies in BC. At Move Vancouver we offer an exciting, challenging and fast-paced environment where talented professionals can prosper. If you have a resourceful "can-do" attitude and you'd like to join a successful and innovative high-tech company, we'd like to hear from you.
We have an opening for a self motivated Executive Assistant who will use strong initiative and judgment to provide an advanced level of administrative support to senior executives. The successful candidate will be a take-charge person who enjoys working with minimal direction to organize and complete a variety of tasks in a fast-paced environment.
Position Duties & Responsibilities:
• Provide executive administrative support for the company’s senior executive anticipating their needs whenever possible
• Answer phones and routine inquiries, screen and prioritize calls and schedule telephone and in-person meetings
• Become knowledgeable of the Top Producer, Realtor.com and Move businesses, the key players and stakeholders in order to best prioritize demands on the executives’ time
• Write and send out company informational updates/requirements/changes on the Executives’ behalf
• Coordinate travel logistics & related needs
• Manage the executives’ calendars, email inboxes, contacts, paper mail and email distribution lists
• Ensure that all required approval signatures are applied and processed in a timely manner
• Complete Expense reporting for the executives as required
• Order lunches/dinners as needed and maintain a stock of beverages for visitors, meetings, training sessions etc.
• Manage office supply orders and create check requests for vendors
Qualifications:
• 5 - 10 years of experience in a high-level administrative position
• Highly organized and responsible with excellent follow up skills
• Strong knowledge of standard corporate software (Word, Excel, PowerPoint, etc.) and use of the Internet
• Excellent people skills, tact & diplomacy
• Astute ability to handle confidential material
• Knowledge of the Real Estate Industry would be an asset; willingness to learn about it is required
• Flexible, pleasant disposition, unflappable, large capacity for work, quick learner, energetic, able to work in a fast faced high-tech environment
• Able and willing to work overtime to complete critical tasks and assignments when required
• Willing to run business errands, pick up meals, etc.
Move Vancouver’s total compensation package includes competitive salaries, a comprehensive benefits program, and an RRSP contribution-matching program.
Our culture includes a professional/casual environment in which fun also plays a major part. Many company-sponsored events are held throughout the year and we also feature two Games Rooms complete with big screen satellite TV, foosball tables, pool table and more.
We believe in our people and provide them with a work environment that encourages personal growth and advancement. We are an equal opportunity employer that promotes a balanced lifestyle, and supports diversity. Our team is composed of an exciting mix of people from various backgrounds, reflecting the company's commitment to creating one of the best working environments anywhere. |
