Junior Legal Executive Assistant ADM67650

Toronto, Ontario 20 December

Quantum Management Services

  • Description

    Position: Junior Legal Executive Assistant
    Location: Toronto
    Salary: $50K to $55K per year
    Job Type: Permanent with amazing benefits!

    We are currently seeking a permanent Junior Legal Executive Assistant to provide high-quality assistance to the Senior Leaders of a leading corporation in Toronto.

    The Executive Assistant provides full administrative support to a management team of client-serving executives. This individual has the ability to demonstrate a standard of excellence, enjoys challenges, and is results-driven.


    - Fitness reimbursement – 75% reimbursement (up to $1,000) on any fitness-related activities you partake in!
    - Group RRSP plan – optional
    - Medical and dental benefits from day 1
    - Education assistance – 100% reimbursement for pre-approved courses related to the job/position!
    - 3 weeks of vacation + 2 personal days


    - Provide secretarial and administrative support to partners in a busy business practice
    - Coordinate administrative functions and systems with other Legal Administrative Assistants
    - Respond efficiently to inquiries and requests, prioritize work based on the level of urgency, and communicate timing expectations to individual assigning work
    - Identify and collect appropriate electronic documents
    - Draft communications for litigation counsel and auditors
    - Independently coordinate internal and external meetings and calls relating to litigation practice
    - Compose general correspondence (letters, faxes, file memos) and other materials with limited guidance
    - Maintain and organize litigation files and maintain filing system (open new files, close files, ensure that daily filing is kept up to date)
    - Photocopy, fax and email documents, answer phone calls, screen and reroute calls
    - Prepare expense reports and packages to be sent by couriers
    - Printing pre-bills and reports, enter time dockets, make changes/corrections on time entries, prepare bills and liaise with the accounting department to ensure bills are prepared according to instructions


    - Minimum of 1 to 2 years of experience in a legal/litigation environment – tax experience would be an asset
    - Legal secretarial diploma – preferred
    - Proficiency with MS Office applications
    - Excellent oral and written communication skills
    - Attention to detail with excellent analytical skills
    - High motivation and enthusiasm with a demonstrated ability to use your own initiative and make independent decisions
    - Excellent organizational and time-management skills
    - Ability to work independently in a fast-paced environment, handle multiple tasks simultaneously, and prioritize and meet deadlines effectively

    Interested? Please send your resume as a Word document to Amanda Machado.


    If you recommend a friend or colleague, you may be eligible for a referral bonus.

    We appreciate all expressed interest in this position, however, only the candidates selected for an interview will be contacted.

    Quantum is an equal opportunity employer.
  • Number of vacancies: 1
  • Requirements

  • Minimum education level: Vocational
  • Years of experience: 1
  • Language(s): English
  • Knowledge: Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word
  • Availability for travel: No
  • Availability for change of residence: No

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Job summary

  • Junior Legal Executive Assistant ADM67650

  • Employer

    Quantum Management Services

  • Location

    Toronto, Ontario

  • Work type

    Full Time

  • Type of contract

    Permanent contract

  • Salary


  • Apply now

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